Ultimate Guide to Travel, Accommodation, and Logistics for Ultra Racing in Japan

Japan is a land of breathtaking landscapes, rich cultural heritage, and some of the most challenging ultrarunning races in the world. Whether you're eyeing the Japan Trans Alps Race, Ultra-Trail Mt. Fuji, Sacred Tri-Summits Race or any other ultramarathon, careful planning is essential to ensure a smooth and successful racing experience. This guide provides you with comprehensive advice on travel arrangements, accommodation options, and other logistics to help you prepare for your ultrarunning adventure in Japan.

1. Travel Arrangements

Flights and Airports

• Major Airports: Japan's primary international airports are Narita International Airport (NRT) in Tokyo, Haneda Airport (HND) in Tokyo, and Kansai International Airport (KIX) in Osaka. Depending on your race location, you may also consider flying into regional airports such as Chubu Centrair International Airport (NGO) in Nagoya or New Chitose Airport (CTS) in Sapporo.
• Booking Tips: Book your flights well in advance, especially if your race coincides with peak travel seasons such as cherry blossom season (March-April) or autumn foliage season (October-November). My personal experience is about 90 days before your race is ideal to get a cheaper ticket.

Transportation within Japan

• Trains: Japan’s train network is renowned for its efficiency and punctuality. Use the Japan Rail Pass for unlimited travel on JR trains, including the Shinkansen (bullet trains), which can be cost-effective for long-distance travel if you are in Japan for longer than 7 days.
• Buses: For more remote race locations, express buses are a reliable and often more affordable alternative to trains. Companies like Willer Express offer comfortable long-distance bus services with English support.
• Car Rentals: Renting a car can be convenient for reaching some of Japan's hidden gem ultras in more remote race locations. Ensure you have an International Driving Permit (IDP) and familiarize yourself with Japan's road rules.

2. Accommodation Options

Hotels and Ryokans

• Hotels: Japan offers a wide range of hotel options, from budget-friendly business hotels to luxurious five-star accommodations. Booking.com and Agoda are popular platforms for finding hotel deals. 
• Ryokans: For a unique cultural experience, consider staying in a ryokan (traditional Japanese inn). These offer tatami-mat rooms, futon bedding, and often include meals. Ryokans are great for post-race relaxation, with many featuring on-site onsens (hot springs). These are perfect for after an ultra.

Hostels and Guesthouses

• Hostels: Ideal for budget-conscious travelers, hostels in Japan are clean, safe, and often centrally located. Websites like Hostelworld can help you find suitable options.
• Guesthouses: Guesthouses provide a more personal touch and are often family-run. They are an excellent way to meet fellow travelers and experience local hospitality.

Alternative Accommodations

• Airbnb: Airbnb offers a variety of accommodation options, from entire apartments to private rooms in local homes. This can be a good choice for longer stays or if you prefer the convenience of self-catering.
• Capsule Hotels: For a unique and budget-friendly experience, try a capsule hotel. These are more common in cities and offer small, individual pods for sleeping with communal bathrooms.

3. Race Logistics

Registration and Pre-Race Preparation

• Race Entry: Register for your race well in advance as many popular ultramarathons in Japan fill up quickly. Check the race’s official website for entry requirements, deadlines, and fees.
• Medical Certificate: Some races may require a medical certificate or proof of fitness. Ensure you have this prepared in advance if needed.

Race Day Logistics

• Race Packet Pickup: Confirm the location and times for race packet pickup. This is usually scheduled the day before the race, but it can vary.
• Drop Bags: Familiarize yourself with the race’s drop bag policy. Pack essential items like extra clothing, nutrition, and any personal items you may need during the race.
• Transportation to the Start Line: Plan your transportation to the race start line, whether it’s via public transport, race shuttle buses, or rental car. Arrive early to avoid last-minute stress.

Post-Race Considerations

• Recovery: Take advantage of Japan’s onsen culture for post-race recovery. A soak in the hot springs can do wonders for tired muscles.
• Celebration: Plan a celebratory meal to enjoy Japan’s exquisite cuisine. Whether it’s sushi, ramen, or a hearty bowl of udon, rewarding yourself after the race is a must.

4. Cultural Tips and Etiquette

• Language: While major cities have English signage and assistance, learning basic Japanese phrases can be incredibly helpful, especially in rural areas.
• Cash and Payments: Japan is still largely a cash-based society, especially in smaller towns. Carry sufficient yen with you, as not all places accept credit cards.
• Respect and Etiquette: Familiarize yourself with Japanese customs and etiquette. Simple gestures like bowing, removing shoes before entering certain places, and being quiet on public transport show respect for local culture.

5. Emergency Contacts and Health Services

• Emergency Numbers: Japan’s emergency number is 119 for ambulance and fire services, and 110 for police.
• Health Services: Ensure you have travel insurance that covers medical emergencies. Locate the nearest hospitals and clinics to your race location in case of any health issues.

By following these tips and planning meticulously, you can ensure that your ultrarunning experience in Japan is smooth, enjoyable, and successful. Embrace the adventure, soak in the beautiful landscapes, and immerse yourself in the unique culture that Japan has to offer. Happy running!